Full Time Position!

Have you had enough of the public accounting life?

Do you dread tax season as it means late nights at the office and little gratitude?

When you studied accounting in college did you envision a place where you would be part of a team trying to grow the business together?

Do you like learning new things and enjoy learning the intricacies of different kinds of software?

 

If you’ve answered ‘yes’ to these questions, you’re exactly who we want to talk to!

The Glavin Family Office serves several closely held businesses.  The “masthead” businesses are Total Scope, Inc and City Floor Supply. Each business is 25+ years old and continues to grow.  Total Scope is located in Upper Chi-Chester and has an additional facility in Nashville, TN.  City Floor Supply is located in King of Prussia with a recently opened branch in Newark, DE.  You can learn quite a bit from each website. The successful candidate will base out of Upper Chichester but spend 1 day per week in King of Prussia at City Floor Supply.

In addition to the scope repair business and the hardwood floor distribution business there are small companies that are related but file separate tax returns including 2 real estate holding companies.

There are great leadership teams in place and we want to add smart, hardworking, forward thinking individuals.

Total Scope Inc. operates on proprietary software called Winscope.  It manages all functions of the day to day repair and sales business.  It interfaces with our accounting software Great Plains.

City Floor Supply uses distributor based inventory and accounting control software called Prophet 21 by Epicor. There is a web based module that is called B to B that is the engine to City Floors Supply’s e-commerce platform which ties back to P21.

The Glavin Family Office Controller Salary range is $110,000 to $130,000 with a 10% bonus per year provided predetermined yearly goals are achieved. Full benefits are also offered.

Job Requirements:

Education and Experience

  • Minimum 4-year college degree in Accounting or Finance required
  • Must be a Certified Public Accountant
  • Working knowledge of GAAP
  • Experience with Microsoft Dynamics Great Plains a huge plus
  • Proficient in Microsoft Office particularly Excel

Skills

  • Proven organizational skills with a great attention to detail
  • Ability to prioritize, multi-task, problem solve, and make reasonable decisions based on company policies and practices.  Make common sense decisions.
  • Adaptable and flexible to changing demands and priorities in an entrepreneurial business.
  • Ability to communicate and share your interpersonal skills with the team.

Job Responsibilities:

Total Scope, Inc:

  • Responsible for approving New Client Set Up in our Great Plains Accounting System from our medical device repair and products custom software program Winscope
    • Approve all necessary information for set up including Billing and Physical location addresses, email addresses, etc.
    • Approve updates/maintain Client’s tax status
    • Approve updates/maintain Billing
  • Accurately apply cash/credit/checks to client invoices and posts receipts timely
  • Ensures all revenue has been recorded in the correct period and to the correct GL account in Great Plains.
  • Report to supervisor: receivables, payables and other reports as specified
  • Ensures all critical client information regarding billing, collections, client activity and terminations are communicated to supervisor
  • Implements, and/or assists with the implementation of any A/R related tools, software add ons, or processes (i.e. Winscope client portal, sales tax rate updates, etc)
  • Deliver accurate Aged Receivables report to sales manager
  • Route client inquiries to appropriate departments regarding price discrepancies, billing inquiries, invoices, statements and other requested information as needed.
  • Ensures client information, including addresses and sales tax exempt status are up to date and accurate in Great Plains
  • Assist as needed in bank account reconciliations
  • Assist with month end account reconciliations and provides adequate support as requested
  • Maintain Petty Cash balances and receipts for disbursement
  • Manage Company corporate meeting and produce documentation of minutes and any filings required annually

City Floor Supply and Subsidiaries:

  • Learn Prophet 21 and related inventory control software
  • Build and maintain budgets.
  • Provide accounting reports including Income Statements, Balance Sheet, Receivables, Inventory, and e-commerce sales to management team and owners
  • Accurately supervise cash/credit/checks to client invoices and posts receipts timely
  • Ensures all revenue has been recorded in the correct period and to the correct GL account in P21.
  • Interface with our professional team: attorney, tax accounting, HR and Payroll and staff
  • Produce appropriate documentation for bank loans and required bank reporting.
  • Prepare appropriate documentation for filing of taxes
  • Assist as needed in bank account reconciliations
  • Assist with month end account reconciliations and provides adequate support as requested
  • Maintain Petty Cash balances and receipts for disbursement
  • Manage Company corporate meeting and produce documentation of minutes and any filings required annually.

Real Estate Holding Companies:

  • Assist as needed in bank account reconciliations
  • Assist with month end account reconciliations and provides adequate support as requested
  • Manage loan payments
  • Apply rent checks from tenant businesses
  • Manage Company corporate meeting and produce documentation of minutes and any filings required annually